Employment

Under the supervision of the Director of Advancement, this position provides support to the Advancement Office including specific coordination for Advancement special events. The Advancement & Events Coordinator position interacts with CDS community members: parents, faculty, donors, volunteers, alumni, and others, works with confidential information, works frequently in Raiser's Edge for data entry, report creation, keep files and records current, provides general Advancement department support, assists with all stewardship efforts, coordinates special event logistics, and handles special projects as needed. 

Administrative Duties (15%):

• Maintain Advancement office calendar coordinating events and meetings for the department, schedule front-facing staff with external appointments

• Prepare purchase requisitions for the department; reconciles department credit card statements 

• Track departmental budget reports.

• Track and maintain inventory for the department (promotional items, stationery, development supplies, event supplies, etc.) 

• Coordinate and manage mailings 

• Carry out special projects as needed 

• Create and modify documents using Microsoft Office Suite (Word, Excel, PowerPoint) as well as the Google Suite of applications (Docs, Sheets, etc.)

• Share mail duties with other business office staff 

• Other duties as requested or assigned 

Development & Community Relations Responsibilities (35%): 

• Provide departmental support by maintaining records and pulling reports from the main data system, currently Raiser’s Edge and Raiser’s Edge NXT

• Data entry updating records and adding new information 

• Stewardship: Prepare donor and volunteer acknowledgment letters based on nature of gift or service, prepare annual endowment report and stewardship packages, prepare thank you and recognition gifts, and maintain filing system and stewardship documentation

• Maintain accurate gift records for donations, pledges, and matching gifts

• Maintain constituent, classroom, and grade level participation rates when needed

• Supports other Advancement Office initiatives, including the Annual Fund, Alumni Relations, and special campaigns, as needed and assigned

• Scan images of gift correspondence data when needed

• Process returned mail or updates received through electronic or phone notification. This includes, but is not limited to: updating name, address, phone numbers, mailing status, regions, email subscriptions, or another coding as needed to support the output needs of the donor information system

Special Event Responsibilities (50%):

• Coordinate and/or assist in the planning and organization of Advancement events, including but not limited to:

  • Bi-Annual Auction Gala: consisting of an online auction, silent auction, live auction, paddle-raise, raffle, dinner, sponsorship, and individual fundraising and event run-of-show.

  • Bi-Annual Share the Promise community fundraising event consisting of central reception, speakers, Raise the Paddle, Raffle, and multiple dinners hosted by community members throughout Asheville.

  • Alumni and Homecoming Weekend: support a multi-event weekend, including homecoming games and a reunion event

  • Other Stewardship and Cultivation Events: including Grandparents Day, Parents Appreciation Week, Holiday Hoopla, Head of School Address dinner, events related to any upcoming campaigns or school priorities. 

• Utilizes appropriate project management and event management software to manage complex data, particularly to track auction items and sales, and event attendees. Work with Advancement team and Finance Department to reconcile event reports. (Currently GreaterGiving, Raiser’s Edge, AccelEvents, etc.)

• Works with communications and marketing team to create event communications timelines and promotional and event materials, including newsletters, invitations, webpages, social media posts, an auction catalog, videos, etc.

• Works with volunteer teams to support the goals of special events

Additional Responsibilities: 

• Represent the school at various public gatherings, as requested to include, but not limited to all Advancement functions.

Job Knowledge, Skills, and Abilities 

• Proficiency in Microsoft Outlook, Word, and Excel required 

• Proficiency in using databases, making queries, and running reports required. Blackbaud software including Raiser’s Edge and Raiser’s Edge NXT preferred.

• Familiarity with 

• Proficiency in Event software such as Greater Giving strongly preferred.

• Understanding of social media, website maintenance necessary.

• Excellent verbal and written communication skills. 

• Must pay great attention to detail in composing, typing, proofing materials, establishing priorities, and meeting deadlines. 

• Must be organized and have the ability to work with independence. 

• Must have knowledge of office administrative procedures, and the ability to operate standard office equipment. 

• Must have the ability to maintain absolute confidentiality and professionalism. 

• Advanced analytical ability and critical thinking skills are required for database responsibilities and for troubleshooting.

Qualifications:

Must have an undergraduate degree and a minimum of 3 years of related experience or training.

Americans with Disability Specifications

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment:

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time.

The noise level in the work environment is usually moderate.

Carolina Day School, a co-educational, PK-12 day school seeks applicants for coaching for part-time (stipend only, no benefits) for the 2021-22 school year. Stipends range anywhere between $1,000–$5,000 for the season depending on the level of the team, years of coaching experience, length of the season,  and the job title. Positions available are listed below:

• Fall season (August – end of October) 

  • Varsity Boys Soccer - Assistant Coach  

  • JV Boys Soccer - Head Coach 

  • JV Boys Soccer - Assistant Coach 

  • MS Boys Soccer - Head Coach 

  • MS Boys Soccer - Assistant Coach

  • V Girls Tennis - Assistant Coach 

 

• Winter (November – end of February) 

  • JV Boys Basketball - Head Coach

  • JV Boys Basketball - Assistant Coach 

  • MS Boys Basketball - Assistant Coach

  • MS Girls Basketball - Head Coach 

 

• Spring (March - beginning of May)

  • Boys Golf - Head coach and Assistant Coach 

  • JV or MS Girls Soccer - Head Coach 

  • JV or MS Girls Soccer - Assistant Coach

  • Varsity Boys Tennis - Assistant Coach 

Coaching responsibilities involve promoting and creating a positive team culture, developing fundamentals and skills of the game, organizing and enthusiastically running practices, and implementing effective game strategies.  It is expected coaches will maintain a high standard of integrity in all aspects of team management, foster an environment which promotes the mission and values of Carolina Day School, and supports the academic and athletic experience of the student. A thoughtful approach and a desire to constantly improve and innovative thinking will be essential to the success of this role.

• Minimum of three years of successful coaching at the club, high school, or collegiate level preferred.

• A bachelor’s degree is preferred 

• CPR/AED certification required (school provides course or reimbursement as needed)

 

Carolina Day School is looking for an enthusiastic and energetic candidate to join our Athletic Department team. This position is responsible for the general maintenance and upkeep of athletic venues and facilities along with serving a support role for the facilities staff in times of need including big events. Core responsibilities include maintaining safe, clean, and appropriate play surfaces for various sports, preparing sports venues for game days, and occasionally serving as an administrator on duty. Additionally, this person is responsible for acting as a partial bus fleet manager giving basic driver training, fueling, coordinating with mechanical and auto body services, as well as investigating complaints. The position has purchasing authority and coordinates with several departments on expenses. 

Essential Duties And Responsibilities

• Coordinates with various contractors on field maintenance and improvement projects for our soccer/field hockey fields, baseball field, and gyms. At times, this may include contractors for building maintenance such as HVAC and fire safety.
• Tasked with obtaining quotes for various projects such as field improvement, scoreboard installation, fencing projects, audio improvement, and floor refinishing.
• Prepares sports venues for game day. This includes water, cups, flags, cleaning courts scoring consoles, and sound preparation
• This person is responsible for mowing and upkeep of our sports facility Bermuda grass. This should be done 3 times per week during the growing season.
• Responsible for maintaining clear and accurate field lines for sports such as soccer, field hockey, and baseball.
• Responsible for pre-planning tasks that should be done during the week and shortly after i.e. mowing, striping, and court maintenance taking into consideration several variables such as weather, class times, number of games, and big events.
• Performs weekly visual inspection of athletic venues for upkeep needs. Items needing inspection include mowers, striping machine, golf cart, bleachers, bathroom cleanliness, and various other facility needs

• Occasionally serve as a shuttle driver for various sports.

• When time grants, helps the facilities staff with summer projects

• Assists with building and equipment repairs and replacement.

• Performs light janitorial duties including but not limited to trash removal and venue upkeep

• Tasked with checking buses on a daily basis for damage, fuel needs, cleanliness, etc.

• Perform monthly full inspections of our bus fleet. This includes inspection of the lighting, fluid levels, tire quality, and other essential processes of the vehicle as well as general drivability

• Respond to bus complaints and possible safety issues that drivers become aware of

• Tasked with taking the buses to Asheville Chevrolet yearly for a complete mechanical inspection and fluid change. This should be completed before the start of each fall semester.

• Responsible for the training of new bus drivers when needed. This includes a general road test for the prospective driver as well as presenting various features that our buses have.

Additional Duties and Responsibilities

Accomplishes all tasks as appropriate. Other than the tasks above, it is essential for this person to be available when needed for various tasks that may include athletic, facility, and event needs.

Qualifications and Skills

• This position requires a minimum of a high school diploma or its equivalent, and five years of related experience preferably in a school setting. 
• Have experience working with various contractors and the ability to develop professional relationships with them.
• Ability to use various software programs, such as MS word and excel as well as the ability to communicate by email.
• Have a working knowledge of light-duty maintenance experience related to auto mechanics, landscaping, turf management, carpentry, plumbing, and painting
• Have solid interpersonal skills, the ability to communicate clearly, and to conduct themselves in a professional manner in all interactions with faculty, staff, coaches, parents, and volunteers.

Physical Demands:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hand to finger, handle or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and or move up to 50 pounds. This position sometimes has to use ladders, scaffolding, and other equipment to work off the ground.
• Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment:

• Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The noise level in the work environment is usually moderate.

 

Carolina Day School is seeking an experienced, energetic team member to direct our After School Program.  The position reports to the Associate Head of School and is responsible for managing child care for students Pre-K through Middle school ages after the school day ends.  This position will manage a small staff and coordinate with division heads on child needs and program structures. Interested candidates should have a minimum of 5 years of experience working with children and providing child care. The position is a 10-month contract and is benefits eligible (30 hours a week).

Job Responsibilities

• Develop the structure of the program based on the needs and interests of the students and parents, manage the program staff and operations, and maintain relationships with our entire school community.

• Manage, communicate, and oversee faculty children on specific professional development training days.

• Manage the operations of our daily program; ability to problem solve and make decisions as needed in accordance with good professional judgment, honesty and integrity.

• Comply with all emergency procedures appropriate to the site to ensure the safety of the children and staff.

• Assure accurate purchasing, distribution, and accounting of healthy snacks for students

• Ensure that all staff and children are respectful of school property; ensure all school rules are followed.

• Maintain the cleanliness of the school facilities that house students in our after-school program.

• Maintain open communications with school leadership and staff.

• Complete and submit billing information to our Business Office in an accurate and timely manner.

• Work in a team environment and encourage open communication regarding concerns/issues with children, parents, or colleagues. 

Responsibilities When Interacting with Children and Parents

• Consistently demonstrate positive interaction with all children; talk to them and treat them with dignity and respect.

• Keep a consistent headcount on all children present at site; communicate changes with all other staff; maintain accurate documentation of attendance.

• Consistently demonstrate positive discipline: teach and redirect rather than scolding or reprimanding them; firmly and consistently enforce the rules.

• Express clear expectations and hold children accountable for adhering to them.

• Positively ID parents before releasing children (picture ID necessary until you can personally identify them). 

• Introduce yourself to parents and communicate with them regularly regarding program information such as schedule changes or activities.

• Communicate on a daily basis regarding the behavior of their children, positive and/or negative.

• Express appreciation for parent interest in their child's participation in the program.

Supervisory Responsibilities

• Meet deadlines in the planning and implementation of the monthly or weekly calendars for the program which includes the creation and daily adherence of engaging enriching programming.

• Create a formal schedule and hold staff meeting agendas as needed to address any issues.

• Effectively direct and supervise support staff.

• Responsibly supervise all instructors and ensure all are adhering to the appropriate program policies and procedures.

• Be a support for staff and instructors; create a team environment and encourage open communication regarding concerns/issues with children, parents or colleagues.

• Communicate with the school leadership team to discuss general progress of the program; immediately regarding incident/behavior reports on children or with staff concerns; relay all other information in a timely manner.

• Ensure proper cleanup is completed at the end of each day.

• Maintain accurate documentation of attendance, absences, emergencies, and issues regarding children and staff.

• Ability to keep confidence and professionalism regarding these issues (see above).

• Effectively implement emergency procedures appropriate to the site.

• Take care of all supplies, equipment, and materials; be respectful of school property; ensure all school rules are followed.

Americans with Disability Specifications

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment:

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Carolina Day School is seeking an experienced, energetic, and dynamic part-time Key School Music Teacher (Lower and Middle grades).  In addition to teaching music, responsibilities will include planning and supervising grade-level and division-level special events, and coordination with other music teachers on campus.  Candidates should be well versed in Inquiry-Based Learning teaching pedagogy, innovative program design, and diverse learning styles and profiles.

Our ideal candidate will possess the following skills:

• Understand various learning styles and differentiate instruction accordingly

• Experience managing and directing large-scale music productions with multi-age students

• Strong understanding of music pedagogy & integrating music into the regular classroom

• Willingness to collaborate with other music professionals, both on and off-campus

• Experience with Responsive Classroom is preferred, but not required

• Provide extra support to students as needed

• Work collaboratively and communicate well with parents, students, staff, and administrators

• Possess strong writing skills

• Engage in professional development

• Teaching experience in an independent school is preferred, but not required

• Degree in Music Education

• Master’s degree preferred, but not required

Americans with Disability Specifications:

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment:

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Carolina Day School has openings for substitute teachers at our Lower School, Middle School, Upper School, and Key School divisions.

Description: 

A substitute teacher is a professional educator who is responsible for operating a safe, orderly, and positive classroom environment while the regular teacher is absent. The substitute teacher must effectively manage the classroom and provide instruction for students by following the regular teacher's lesson plans and adhering to Carolina Day School policies and procedures.

Responsibilities of a Substitute Teacher:

• Provide meaningful instruction to students in assigned classrooms while the regular teacher is absent

• Review and implement regular teacher's routines, procedures, lesson plans, curriculum objectives, classroom management, and instructional strategies

• Establish and maintain a safe and orderly classroom environment; take all reasonable precautions to protect students, facilities, and materials

• Communicate clearly and effectively to students, faculty, and staff 

• Report all student injuries, accidents, illnesses, and serious discipline problems to school administration as soon as possible

• Maintain a working knowledge of and adhere to all Carolina Day School policies and procedures

• Demonstrate cooperation and flexibility in performing other related duties as assigned by the school administration 

Qualifications for a Substitute Teacher:

• A minimum of a Bachelor’s Degree 

• Criminal background check

• Drug test

• Work experience in schools is preferred, but teaching certification not required